Commercial Office Rent: Make Your Business Grow

Office space is one of the largest expenses a growing company incurs. Negotiating the best lease possible can save your company enough to hire a few more employees or to launch a marketing campaign. No lease is standard, however, so here are some suggestions to help you become a little more lease-savvy in order to negotiate a favorable office lease.

From a broad perspective, there are a few types of leases commonly found. Within these categories, leases may vary considerably. Here you have a list of the different types of lease to help you to find what;s the right for your business.

Flexibility. One obvious advantage to leasing property is the flexibility it provides. When the lease is up, you can easily relocate to another office that better suits the needs of your business and your budget.

Common area maintenance, HVAC, and operating costs. Take into account operating costs that the landlord may pass on to a business. If the landlord is charging separately for these services, try to negotiate a fixed fee or cap on the amount.

Tenant improvements. New space may need some improvements or alterations. Most form leases provide that the tenant can’t make any alterations or improvements without the landlord’s consent. Businesses should ask for a clause that says they can make alterations or improvements with the landlord’s consent and that consent won’t be unreasonably withheld or delayed. Repairs, improvements and replacements. Be aware of a clause that says that at the end of the lease premises must be returned in their original condition.

Tax credits. An investment tax credit is a dollar-for-dollar reduction in federal income taxes, equal to 10 percent of the cost of the equipment in the year the equipment is put into use. While the lessor usually takes the tax credit, it may pass part of the benefit on to the lessee in the form of a reduced lease payment.Negotiable rates. If real estate properties in your area are plentiful, it may be possible to negotiate a lower price on your lease amount.

Land or ground lease: The tenant leases the grounds and builds on the property. Typically, with a land or ground lease, all improvements on the property, including any building or buildings revert back to the landowner at the end of the lease period.

There are numerous variations on common lease forms. For example a lease may cover both office and warehouse space in one facility with separate rental amounts and separate options.

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